N.B Please note that due to legislation changes effective March 1st 2024 Newfoundland and Labrador have changed their requirements and raised the worker threshold for occupational health and safety programs and committees from 10 or more to 20 or more workers.
If you are operating a business in Canada, you need to have a Joint Health and Safety Committee. The committee can also be called the Joint Work Site Health and Safety Committee, Occupational Health Committee, Workplace Safety and Health Committee, or The Occupational Health and Safety Committee.
The Canadian Centre for Occupational Health and Safety’s (CCOHS) definition is:
‘A Joint Health and Safety Committee (JHSC) is a forum for bringing the internal responsibility system into practice. The committee consists of labour and management representatives who meet on a regular basis to deal with health and safety issues. The advantage of a joint committee is that the in-depth practical knowledge of specific tasks (labour) is brought together with the larger overview of company policies, and procedures (management).’ ¹
The committee’s role is to assist the employer to:
Having a JHSC is mandatory or subject to ministerial decision in all Canadian jurisdictions. However, certain workplaces may be exempt from this requirement (see Table 1).
There is one overarching legislation, The Canada Labour Code, Part II (R.S.C. 1985, C. L-2), Sections 135 to 137 which dictates whether the creation of a committee is necessary and how many members it must have. *At the end of this article is listed the provincial and federal legislation for joint health and safety committees from the different jurisdictions in Canada.
Table 1 gives the suggested number of committee members, based on the size of a company. It is important that committees are a true representation of the workforce and have enough members so all areas of the company are represented. However, committees should not have so many members that too much time is spent debating issues instead of progressing actions.
When deciding on the ideal size of a committee CCOHS suggests considering:
Members that join a JHSC need to have appropriate training in order for them to contribute successfully. The federal legislation Canada Labour Code, Part II (R.S.C. 1985, c. L-2) Section 125 (z.01) dictates employers must,
“…ensure that members of policy and work place committees and health and safety representatives receive the prescribed training in health and safety and are informed of their responsibilities under this Part” ⁵
Some jurisdictions have set mandatory training amounts or education hours necessary for committee members. Some provinces have specified terms of office, however if they do not, the Canada Labour Code states that a member can only have their position for a maximum term of two years. ⁶
Once a committee has been established a Chair or Co-Chairs and a Secretary need to be appointed. These roles have additional responsibilities to the other committee members.
Specific Chair/Co-chairperson duties may include:
The Secretary’s duties may include:
The most important job of the person elected as secretary is to keep accurate minutes of each meeting. These are vital to keep a record of discussions of the JHSC and ensure concerns and decisions are documented correctly. Minutes are generally circulated to all committee members and a copy displayed somewhere within the workplace that can be read by workers and members of staff.
Some jurisdictions require minutes from meetings to be recorded in specific formats and be sent to them directly. Others require minutes to be held for two years and made available if requested. ⁹
It is important that workers know who the members of the JHSC are. Legislation requires the posting of committee members names where workers can access it. ¹⁰ This allows workers to contact committee members with any occupational health and safety (OH&S) concerns or new workers who are going through their orientation to identify who to go to in the future.
Committees should communicate with the workforce frequently, so workers are aware of issues being debated. Workers need to have a positive view of the committee, so they are more likely to go to them with concerns. Committee members should make workers aware of successes they have had and solutions they have implemented, as committees can sometimes become tarnished and only be known for things that have gone badly, rather than their successes and past achievements.
Finally, CCOHS stress that,
‘…the establishment of a committee in no terms removes the responsibility for worker health and safety from the employer. As a representative of the employer, managers and supervisors continue to have legal health and safety responsibilities.
It must be clearly understood by all concerned that the employer’s responsibility for safety is in no way diluted or diverted with the formation of a joint health and safety committee.’ ¹¹
WorkSafeBC have created a helpful PDF of frequently asked questions about Joint Health and Safety committees which can be viewed and downloaded here – FAQ’s
*Provincial and federal legislation where you will find the guidelines for joint health and safety committees across all jurisdictions:
Canada
Canada Labour Code, Part II (R.S.C. 1985, C. L-2), Sections 135 to 137
British Columbia
Workers Compensation Act, (R.S.B.C. 1996 as amended) Part 3, Division 4, Sections 125 to 140
Alberta
Occupational Health and Safety Act (R.S.A. 1980, c. O-2 as amended), Part 3 Joint Work Site Health and Safety Committees and Health and Safety Representatives, Sections 16 to 30
Occupational Health and Safety Code (October 2003) Part 13 Joint Work Site Health and Safety Committee, Sections 196 to 202
(Called Joint Work Site Health and Safety Committees)
Saskatchewan
Saskatchewan Employment Act (S.S., 2013, c. S-15.1), Sections 3-22 to 3-27
(Called: Occupational Health Committees)
Occupational Health and Safety Regulations, 1996 (R.S.S., c. O-1, r.1), Sections 38 to 49
Manitoba
Workplace Safety and Health Act (R.S.M. 1987, c. W210), Section 40
(Called: Workplace safety and health committees)
Workplace Safety and Health Regulation (Man. Reg. 217/2006), Part 3
Ontario
Occupational Health and Safety Act (R.S.O. 1990, c. O.1), Section 9(2)
Quebec (English language legislation)
Act respecting Occupational Health and Safety (R.S.Q., c. S-2.1), Chapter IV, Sections 68 to 86.
And the Regulation respecting health and safety committees (R.R.Q. 1981, c. S-2.1, r. 6.1, O.C. 2025-83)
(Called: Health and Safety Committees)
New Brunswick
Occupational Health and Safety Act (A.N.B. 1983, c. O-0.2), Sections 14 to 18
Nova Scotia
Occupational Health and Safety Act (S.N.S. 1996, c. 7), Sections 29 to 32
Prince Edward Island
Occupational Health and Safety Act (R.S.P.E.I. 2004, c. 42), Section 25
Newfoundland and Labrador
Occupational Health and Safety Act (R.S.N. 1990, c. O-3), Sections 37 to 44
(Called: Health and Safety Committees)
Yukon Territory
Occupational Health and Safety Act (R.S.Y. 1986, c. 123), Sections 12 & 13
Northwest Territories
Safety Act (R.S.N.W.T. 1988, c. S-1), Section 7.1
(Called: Joint Occupational Health and Safety Committee)
Also: Occupational Health and Safety Regulations (R-039-2015), Part 4
Nunavut
Safety Act (R.S.N.W.T. 1988, c. S-1), Section 7
(Called: Joint Occupational Health and Safety Committee) ¹²
References
1, 2 – https://www.ccohs.ca/oshanswers/hsprograms/hscommittees/whatisa.html
3 – Table 1 – https://www.ccohs.ca/oshanswers/hsprograms/hscommittees/whatisa.html
4, 5, 6 – https://www.ccohs.ca/oshanswers/hsprograms/hscommittees/creation.html
7, 8 – https://www.ccohs.ca/oshanswers/hsprograms/hscommittees/effective.html
9 – https://www.ccohs.ca/oshanswers/hsprograms/hscommittees/creation.html
10, 11 – https://www.ccohs.ca/oshanswers/hsprograms/hscommittees/measure.html
12 – https://www.ccohs.ca/oshanswers/hsprograms/hscommittees/whatisa.html
As an expert in lone worker content management, I possess an extensive knowledge base and experience in the area of lone working and safety monitoring. My expertise in this field encompasses a wide range of areas, including risk assessment, training, communication, and technology. I have a deep understanding of the unique risks associated with lone workers and have researched and written many projects and articles to educate people in how to mitigate these risks.
Throughout my time with Ok Alone, I have kept up to date with technological developments, legislative changes and regulations that have been introduced to help organizations ensure the safety of their lone workers.
This post was last modified on March 6, 2024 9:59 am
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